Just one of the many ways we make our clients look great is by taking the time to thoroughly research potential sites for the conferences and meetings we manage.  Conducting an inspection of the facilities, ensures us and you that you are getting exactly what you are paying for and more, while at the same time, providing an up close and personal view of the operations that you don’t see in a brochure.

 

Supplier Contract Negotiation

The small print contained in a contract can lead to big problems down the road.   Negotiating contracts with suppliers can be an arduous task, even for an experienced negotiator. To ensure that you are getting the best representation, you need someone who is knowledgeable about the standards of practice as well as, contractual issues specific to the meetings industry.  We’ll work through contractual matters such as attrition clauses, supplier responsibility, room block management, alcohol liability, food poisoning, exclusive contractor liability, and more.  Every detail is worked out to our clients’ advantage!

 

Marketing and Promotion

We formulate marketing and promotional campaigns designed to improve the performance and profitability of your conference. A strategic marketing campaign that targets attendees, speakers, exhibitors, and supporters alike raises interest and ultimately drives attendance and participation at your conference.  Every program, undertaken by Smith, Ozman & Joseph’s is conceived, executed, marketed, and assessed with a single objective; to achieve results based on exceeding client expectations.  Smith, Ozman & Joseph’s can develop a campaign that complements and builds momentum for every aspect of your meeting from start to finish. 

 

Registration & VIP Arrangements

Registration is the entry point where attendee’s have their first contact with the conference.  How the process is handled will establish the perceptions that follow.  We help you create a system based on the “personal touch” to efficiently guide each attendee through the registration process and assure them of a well-organized and professional experience.  More importantly, information that is communicated before that first encounter must be easy to understand, accurate and account for the needs of the busy consumer.  We can ensure that your registration process is considerate of all the variables.

 

Special guests require special treatment.  From individually planned travel arrangements to world-class accommodations, your VIP’s will be treated with the respect and attention they deserve.

 

Onsite Execution and Staffing

Planning your conference is only one half of the equation.  Many events are short windows of opportunity to make our clients look great!  Onsite inspections win better sponsorship value, and help to eliminate "would of, could of, should of"!  A good plan has to be implemented by knowledgeable people who care about the outcome.  We are experienced at dealing with people and we know how to be extraordinary ambassadors for your conference!  We have the look and personality you want in front of your company name.

 

Logistical Planning 

No need to burden yourself with the details of determining how many people can fit into the ballroom, whether it should be theatre or classroom style, how your audio-visual equipment should be set, or what is the best way to handle meal service for 1,000 people with special dietary needs? We’ve been there, done that and more!  We handle the complete plan for logistics, which includes:

·         Audio Visual Equipment

·         Budget Development

·         Entertainment

·         Floor Plan Design & Function Space Assignment

·         Food & Beverage Menu Design

·         Guest Amenities

·         Photography

·         Office Equipment

·         Planning Timelines

·         Security Arrangements

·         Shipping & Receiving

·         Signage

·         Speakers/Presenters

·         Translators

·         Transportation

·         Tours

·         VIP Services

·         Volunteer Training

 

Post Meeting Reports

With Smith, Ozman & Joseph’s, you won’t have to “hope” that value was received.   All the details are in our comprehensive report to you.  This report forms the basis of demonstrating the economic impact of your business to future cities and venues where your meeting will be held.  It is important for you to know how much you invested on your meeting and on what aspects.  This will help you leverage your negotiating power for future meetings. You are kept abreast of progress on an ongoing basis and we keep track of the things that are most important to your current and future success.   We’ll also recommend improvements because we are looking out for your best interest.  From start to finish, we are the management team on the front line looking out for your needs in the short and long term.  

 

Return to Services

 

Event Planning

 

Exhibit/Tradeshow Management

 

Marketing

 

Fund Development